Held in the years between Convention, Officer Academy and Recruitment Boot Camp (RBC) equips chapter officers with the proven skills needed for successful Sorority leadership.
Dates and Location
June 22-25, 2017
120 W Market Street
Indianapolis, IN 46204
Benefits of Officer Academy
“I learned so much about myself and how I can be a better leader.”
– Lindsey Thilmony, Past Attendee and Vice President of Organization Development, Delta Upsilon (Saint Leo University)
Officer Academy equips officers with the tools to more effectively lead their chapters. Attendees learn about strong leadership, motivation, and handling difficult conversations, as well as specific training on their particular office. Officers leave the Academy feeling more confident in their positions and the impact they can have on their chapters, campuses, and communities.
Past attendees have found Officer Academy to be a pivotal event in the leadership of their chapters.
Benefits of Recruitment Boot Camp
“Thanks to the action plan and knowledge gained through Recruitment Boot Camp, we became the largest Greek organization on our campus, and continue to grow!”
– Heather Jordan, Past RBC Attendee and Recruitment Director, Beta Tau (University of Massachusetts Lowell)
Recruitment Boot Camp is a systematic, results-driven approach to recruitment that provides skills training and effective recruitment techniques. RBC is perfect for any chapter RBC is perfect for any chapter wanting to streamline their recruitment practices to grow their chapter with quality new members.
Attendees learn proven skills and techniques for engaging Potential New Members and welcoming new Sisters into their chapters. Attendees also have the opportunity to create an Action Plan to significantly improve recruitment within their chapters.
Who Should Attend
Each chapter is expected to send four (4) attendees to Officer Academy/Recruitment Boot Camp.
Only a select number of chapters are invited to attend RBC. Chapters selected to participate in RBC will send two (2) attendees to RBC, along with two (2) attendees to Officer Academy.
Chapters not participating in Recruitment Boot Camp will send four (4) attendees to Officer Academy.
RBC participation is open to Vice Presidents of Growth, Directors of Structured Recruitment, Directors of Membership Selection, and other members of Recruitment Committees from selected chapters. The Vice President of Growth is expected to attend RBC if the chapter is selected.
Officer Academy attendees must be Executive Committee officers. Education tracks for Chapter Presidents, Vice Presidents of Finance, Vice Presidents of Operations, Vice Presidents of Organization Development, Vice Presidents of Member Development, and Vice Presidents of Community Relations will be offered. Each track has a limited amount of space. Once filled, chapters should turn to other officers to attend.
Every chapter pays a flat attendance rate, so take advantage of this opportunity and be sure to be there!
Registration fees are $1,400 and include all Officer Academy/Recruitment Boot Camp programming, lodging, and most meals for four (4) attendees. Every chapter was directly billed in early 2017, with payment due in April.
Transportation costs and arrangements (including airfare) will be the responsibility of the chapter.
Registration is now live! Registration instructions were emailed to CAB members and executive officers on February 9.
Reserve your spots today before Education Tracks fill up!
Ginny Carroll, Founder and Executive Director of Circle of Sisterhood, will talk about the gift of sorority during a special keynote address.
Celebrated speaker and educator Lorin Phillips will engage on how compassionate, strategic leadership can resolve difficult situations.
Jessica Gendron Williams, Alpha Sigma Tau alumna (Beta Pi) and CEO of Phired Up, will talk about creating social excellence by being authentic and engaging others.
Laurel Peffer Price is Vice President of Consulting Initiatives with LaunchPoint Solutions. She will send OA/RBC attendees back home to their chapters with the passion and know-how to get things done.
Thursday, June 22
7 – 7:30 p.m.
7:30 – 10 p.m.
Gift of Sorority People Smart: Leveraging your Leadership Style with Ginny Carroll, Founder and Executive Director of Circle of Sisterhood
Friday, June 23
7:45 – 8:45 a.m.
9 a.m. – 12:30 p.m.
Social Excellence with Jessica Gendron Williams, Beta Pi and CEO, Phired Up
12:30 p.m.- 2:00 p.m.
Lunch on your own
2:15 – 5 p.m.
5 – 6:15 p.m.
7 – 10 p.m.
Fierce Confrontation: Compassionate, Strategic Leadership in Difficult Situations with Lorin Phillips
Saturday, June 24
7:45 – 8:45 a.m.
9 a.m. – noon
Noon – 1:30 p.m.
2 – 5 p.m.
5 – 6:45 p.m.
Sunday, June 25
7:45 – 8:45 a.m.
9:15 – 10:30 a.m.
Bringing it Home with Laurel Price, LaunchPoint
10:45 – 11:30 a.m. Farewell Address with Tiffany Street, National President
1 – 5 p.m. Headquarters Tours (Optional)
Do you know a chapter that defines excellence? Does yours?
Nominations are now open for chapter awards to be presented at Officer Academy/RBC this summer!
Read the descriptions of the available awards below and nominate a chapter today!
DEADLINE: Sunday, May 14, 2017
2017 Membership Excellence Award
The Membership Excellence Award will be presented to a collegiate chapter that has exhibited a culture of excellence in membership recruitment and retention over the 2016-2017 academic year. The ideal nominee has demonstrated high performance achieving quota, total, and high degrees of both new and initiated member retention.
2017 Membership Improvement Award
The Membership Improvement Award will be presented to a collegiate chapter that has exhibited significant improvement in membership recruitment and retention results over the 2016-2017 academic year. As a direct result of their efforts, the ideal nominee has experienced significant growth to achieve quota and total, and improved both new and initiated member retention.
2017 Illuminate Leadership Award
The Illuminate Leadership Award will be presented to a collegiate chapter that has achieved group or individual leadership enhancement results from participation in Illuminate programming. The ideal nominee has seen positive leadership results achieved by participating in Illuminate programs. These may be chapter-related outcomes, or identifiable growth by individual members or groups of members.
2017 Elizabeth Wilson Award for Chapter Management
The Elizabeth Wilson Award for Chapter Management will be presented to a collegiate chapter that has exhibited excellence in operational and organizational management. The ideal nominee runs efficient business meetings, fully utilizes the officer and committee structure, optimizes use of Billhighway for proficient financial management, executes effective risk reduction, and appropriately implements the Tau Honor Council, as needed.
What is Officer Academy?
Held in years between Convention, Officer Academy is an educational experience designed to equip Executive Committee officers with the proven skills needed for successful Sorority leadership.
What is Recruitment Boot Camp?
Held in years between Convention, Recruitment Boot Camp is a systematic, results-driven approach to recruitment that provides skills training and effective recruitment techniques. Attendees learn proven skills and techniques for engaging Potential New Members and welcoming new Sisters into their chapters. Attendees also have the opportunity to create an Action Plan to significantly improve recruitment within their chapters.
Who should attend Officer Academy/Recruitment Boot Camp?
Each chapter is expected to send four (4) attendees to Officer Academy/Recruitment Boot Camp (RBC).
Only a select number of chapters are invited to attend RBC. Chapters selected to participate in RBC will send two (2) attendees to RBC along with two (2) attendees to Officer Academy.
Chapters not participating in Recruitment Boot Camp will send four (4) attendees to Officer Academy.
RBC participation is open to Vice Presidents of Growth, Directors of Structured Recruitment, Directors of Membership Selection, and other members of Recruitment Committees from selected chapters. The Vice President of Growth and another member involved in the recruitment planning process are expected to attend RBC if the chapter is selected.
Officer Academy attendees are Executive Committee officers. Education tracks for Chapter Presidents, Vice Presidents of Finance, Vice Presidents of Operations, Vice Presidents of Organization Development, Vice Presidents of Member Development, and Vice Presidents of Community Relations will be offered. Each track has a limited amount of space. Once filled, chapters should turn to other officers to attend.
Every chapter pays a flat attendance rate of $1,400, so take advantage of this opportunity and be sure to be there!
The following officer tracks will be offered: President, VP-Community Relations, VP-Finance, VP-Member Development, VP-Operations, and VP-Organization Development.
What if I am not an executive officer? Can I still attend Officer Academy?
Officer Academy attendees should be Executive Committee officers. Education tracks for Chapter Presidents, Vice Presidents of Finance, Vice Presidents of Operations, Vice Presidents of Organization Development, Vice Presidents of Member Development, and Vice Presidents of Community Relations will be offered. Each track has a limited amount of space. Once a track is filled, chapters should turn to other Executive Committee officers to attend.
What if we want to send more than four Executive Committee officers?
If your chapter is interested in sending more than four Executive Committee officers, please contact Rachel Bourgeois Green at firstname.lastname@example.org. In your message, please include the name(s) and educational track(s) you would like the additional officer(s) to attend. The request(s) will be added to a waitlist in the order they are received. Once registration closes on April 16, we will determine if space allows for the extra attendee. Each educational track is limited in space, but we will do our best to accommodate all interested Executive Committee officers.
Should advisors attend?
Officer Academy/Recruitment Boot Camp is only for collegiate members of Alpha Sigma Tau. However, Alpha Sigma Tau offers Advisor Academy to provide ongoing and focused support for Chapter Advisory Board members. This day-long regional program is usually offered multiple times per year.
The most recent Advisor Academy was held on June 22 in conjunction with the 41st National Convention in Jacksonville, Florida. Stay connected for information about future Advisor Academies!
When and Where
When and where is Officer Academy/Recruitment Boot Camp?
Officer Academy is Thursday, June 22 through Sunday, June 25, 2017 at the Hilton Indianapolis in Indianapolis, Indiana.
How much does Officer Academy/Recruitment Boot Camp cost?
Registration fees are $1,400 and include all Officer Academy programming, lodging, and most meals for four (4) attendees. Every chapter will be directly billed in early 2017, with payment due in April.
Transportation costs and arrangements – including airfare, transportation to and from the airport, gas, tolls, and/or parking – will be the responsibility of the chapter or attendees, as well as lunch on Friday.
What is included with registration?
- Lodging at the Hilton Hotel & Suites in Downtown Indianapolis for Thursday, Friday, and Saturday night, June 22-24 (check-out before 1 p.m. on Sunday, June 25)
- Meals during your stay, including breakfast and dinner on Friday, breakfast, lunch and dinner on Saturday, and breakfast on Sunday morning. Lunch on Friday will be on your own at the chapter’s expense.
- All program materials including workbooks and supplies.
What’s NOT included with registration?
- Lunch on Friday, June 23 will be on your own at the chapter’s expense
- Transportation to and from Indianapolis
- Transportation to and from the airport; ground transportation information will be provided but cost will not be covered.
- Parking at the hotel; but a reduced rate of $5 per night for self-parking and $15 for valet parking has been secured for all participants.
Where do I book my airline tickets?
You may book your travel through the company of your choice. Again, chapters are responsible for the cost of the airline tickets. Please plan your flight arrival time into the airport no later than 5:00 p.m. on Thursday, June 22 and your flight departure time no earlier than 2:30 p.m. on Sunday, June 25. The airport is Indianapolis International Airport (IND).
We are flying to Indianapolis. How do we get to the hotel?
Driving time from the Indianapolis International Airport (IND) to the Hilton Indianapolis is approximately 20 minutes. Since the Sorority is NOT providing ground transportation, all participants who are flying will need to arrange transportation from the airport to the hotel. Below is a list of ground transportation options:
- Download the Uber App from your smartphone’s app store for more information.
Downtown Indy Express Go Green Downtown Indy Airport Shuttle:
- Approximate cost is $10.00 per person each way
- Accepts cash and major credit cards
- Reservations suggested
- Bus stop location is at Ground Transportation Zone 7
- Bus stop is at the Hilton on Illinois Street
- Approximate travel time is 24 minutes
- For more information or to make a reservation, visit the Go Green Line website at http://goexpresstravel.com/indy_express
- Approximate cost is $35 each way for airport transportation.
- For more information, call 317-487-7777 or visit the Yellow Cab Indy website at http://www.ycindy.com.
Shared-Ride or Limo Service:
- For more information about various ground transportation service providers, visit the Indianapolis International Airport’s website at http://www.indianapolisairport.com/parking-transportation/ground-transportation.
If I’m driving, how do I use the Billhighway prepaid card for gas?
If you are planning to use the prepaid card for gas and you intend to pay at the pump, there is a $75 pre-authorization amount. The pre-authorized amount will be returned to the card upon settlement of a pay-at-the-pump transaction within 72 hours. Be prepared! You can always pre-pay inside the gas station to avoid a pre-authorization amount. If you load extra money on the prepaid card, you can always transfer it back to the chapter checking account later.
If I’m driving, where do I park when I arrive? How much does it cost?
The parking garage for the Indianapolis Hilton is located at 130 West Market Street is covered, secured, and has in/out privileges. Self-parking will be available at the discounted rate of $5 per night and valet parking at the rate of $15 per night. Attendees are responsible for parking charges. You will need to inform the hotel at check-in and parking charges will be added to your room. The hotel will give you a validated ticket to exit the parking garage. If you are rooming with other members who have parking charges, please work out payment options with the hotel.
What is the address of the hotel?
Indianapolis Hilton Hotel and Suites
120 West Market
Indianapolis, IN 46204
What time is hotel check in?
Check in at the Indianapolis Hilton is at 4 p.m. (If your room is ready, you may check in earlier.) When checking in, you will be asked if you self-parked and will need to remit payment for parking. Parking is at the expense of the chapter. Settlement of all individual accounts is expected upon checkout.
What time is hotel check out?
Check out time at the Indianapolis Hilton is 1 p.m. on Sunday, June 25. You must check out with the hotel and settle all accounts before departing the hotel. Settlement of all individual accounts is expected upon checkout.
What meals are provided?
Meals included are: Friday breakfast and dinner, Saturday breakfast, lunch, and dinner, and Sunday breakfast. Friday lunch is on your own.
What do I do once I arrive at the hotel before Officer Academy/Recruitment Boot Camp begins?
Before the official kick-off of Officer Academy/Recruitment Boot Camp, come to the Alpha Sigma Tau registration table near the lobby to check-in. Staff will be on-site to make sure you get your registration materials. You will also need to check-in to your hotel room for the weekend.
Be sure to visit the Corydon Room for some shopping at The Emerald Boutique! Other vendors like Herff Jones will be in the foyer area outside of Corydon. Check out what they have to offer you and your chapter!
Do attendees that live close to the Officer Academy/Recruitment Boot Camp location site have to stay at the hotel?
All attendees, regardless of where they live, are expected to stay at the Hilton Indianapolis. Spending time with fellow officers from your chapter and other chapters is essential to the Officer Academy experience.
When should I plan to arrive to Officer Academy/Recruitment Boot Camp?
You should plan to arrive in Indianapolis no later than 5 p.m. on Thursday, June 22 to pick up registration materials, check into the hotel, and get settled. Programming for all attendees will kick-off at 7 p.m. If flying, the airport is Indianapolis International Airport (IND). We suggest booking a flight that lands no later than 4 p.m.
When should I plan to depart Officer Academy/Recruitment Boot Camp?
Programming will end at noon on Sunday, June 25. Tours of the Headquarters Office will be available from 12 noon to 5 p.m. on Sunday, June 25. If flying, book your departure any time after 2:30 p.m. The airport is Indianapolis International Airport (IND).
What should I wear?
The attire for the weekend is letter attire as outlined in the National Attire Policy. Remember when choosing your attire, you will be representing ALL of Alpha Sigma Tau. While we want you to be comfortable, we expect members to dress appropriately.
The National Attire Policy is available in the Officer Portal Document Library.
Check out the Emerald Boutique at www.astemeraldboutique.com for some great options!
Who will I be rooming with?
There will be four officers per room. Each room will have two double beds. All rooms will be assigned upon registration. We make the hotel room reservations for you and the cost is covered in your registration fee. A room will be reserved for Thursday, Friday, and Saturday nights, June 22-24. (Check-out is on Sunday, June 25).
If your chapter has members attending both Officer Academy and Recruitment Boot Camp, please note that you will likely not be rooming together. Members attending Officer Academy may be rooming with collegians from another chapter who are also attending Officer Academy. Those attending Recruitment Boot Camp will be rooming with members from another chapter who are also attending Recruitment Boot Camp. The Officer Academy and Recruitment Boot Camp schedules vary greatly and we hope this will encourage idea sharing between chapters.
Because you will most likely be sharing a room with another chapter, you will be expected to share a bed with your Chapter Sister. Each hotel guest room has two beds and each chapter should occupy one bed. If you are arriving earlier than Thursday, June 22 or staying later than Sunday, June 25, please contact Rachel Bourgeois Green at email@example.com for options.
What else should I bring with me?
- Appropriate Letter Attire
- Comfortable shoes A light jacket, pullover, or sweater (Hotels can be cold!)
- An umbrella
- A bag to carry all your loot
- Spending money for Emerald Boutique shopping
- Extra cash for tips, etc.
How do we register?
Registration will go live on Thursday, February 9. Instructions will be emailed out at that time.
What is the deadline to register?
Please register before April 16. This allows time for any additional spaces remaining to be filled by members from chapters interested in sending more than four Executive Committee Officers.
The Emerald Boutique
Will the Emerald Boutique be open during Officer Academy/Recruitment Boot Camp?
The Emerald Boutique will be open for shopping in the Corydon Room of the Hilton Indianapolis throughout the weekend at scheduled times.
Get a jumpstart on your shopping by visiting https://www.astemeraldboutique.com.
Visiting Alpha Sigma Tau Headquarters
Can I visit the Alpha Sigma Tau Headquarters Office while in Indianapolis?
The Headquarters Office will be open for attendees to visit on Sunday, June 25 from 1 p.m. to 4 p.m. If your travel plans allow, we would be happy for you to visit! Transportation will not be provided to or from the Headquarters Office.
The address is:
Alpha Sigma Tau Headquarters Office
3334 Founders Road
Indianapolis, IN 46268