Officer Academy Details and FAQs
Officer Academy is a weekend-long training and education opportunity for newly elected Executive Committee officers to learn and apply the skills necessary to lead. A few things have changed from previous Officer Academy events, so take a look at the Frequently Asked Questions below.
Officer Academy Information
What is Officer Academy?
Officer Academy is a weekend-long training and education opportunity for newly elected Executive Committee officers to learn and apply the skills necessary to lead.
When is Officer Academy?
Officer Academy will take place from Friday, January 31, through Sunday, February 2, 2020, at the Hilton Indianapolis in Indianapolis, Indiana.
Who from my chapter should attend?
Only members of the Executive Committee are eligible to attend. The Chapter President is strongly encouraged to be one of the chapter’s attendees. However, we realize this isn’t always possible, and encourage each chapter to select the best members to represent them at Officer Academy. Attendees per chapter vary based on your chapter’s officer structure.
Officer Academy used to be a summer program in the opposite year of Convention. Why is Officer Academy happening in January during the same year as Convention?
We consistently received feedback from past Officer Academy attendees and advisors that Officer Academy was not best serving participants as a summer program due to the fact that officers were already over halfway through their officer terms. As a result, we have moved the program to January to help equip new officers with the skills they need to be successful right from the start.
In addition, while Officer Academy has traditionally been an every-other-year program opposite of National Convention, there is a need for new officers to receive training and education every year. As such, Officer Academy will be offered as an annual program, rather than a biannual program, moving forward.
Recruitment Bootcamp (RBC) used to be offered concurrent to Officer Academy. Is RBC still being offered in January?
We are continuing to evaluate the role and timing of Recruitment Bootcamp, and it will not be offered in January 2020.
Is our chapter expected to register for and attend both Officer Academy and National Convention?
Yes, chapters are expected to attend both Officer Academy and National Convention and will be billed accordingly. When the decision was made not to host Officer Academy during summer 2019, chapters were advised to save the funds they had allocated for the 2020 Officer Academy program, in addition to budgeting for National Convention during the 2019-2020 academic year.
Understanding that the cost of two National events in the same semester may be challenging for some chapters, we have worked to decrease the cost of Officer Academy from previous years. Payment for Officer Academy registration will not be due until March 1, after the program, to allow chapters time to collect spring dues. In addition, National Convention registration will not be billed in the spring semester but will have a slightly later due date than in prior years.
What can we expect to learn at Officer Academy?
The topics we’ll explore at Officer Academy will apply to any Executive Committee officer position and focus on providing you with training and education that will help you propel your chapter forward. These topics range from managing projects to leading teams to setting your direction. Click here to check out the schedule and more topics.
How do we register and when is the deadline?
All attendees must be registered by Sunday, December 15, 2019. Registration is now available in Officer Portal Forms.
When will my chapter be billed and when is payment due?
Chapters will be billed for Officer Academy on December 1, 2019, with payment due by March 1, 2020. Chapters may make the payment at any time after the expense is posted on the chapter’s financial statement on December 1. Payments made after March 1 will be considered late.
What is included in the registration fee?
The registration fee includes the program and all program materials, lodging, and meals (Friday dinner through Sunday breakfast) for all attendees.
What is NOT included in the registration fee?
Registration does not include:
• Transportation to and from Indianapolis
• Transportation from the airport to the Hilton Indianapolis (if applicable)
• Parking at the Hilton Indianapolis (if applicable)
• Meals prior to Friday dinner or after Sunday breakfast
Hotel and Lodging
What’s the address of the hotel?
Hilton Indianapolis Hotel & Suites
120 W Market St
Indianapolis IN 46204
What time is hotel check-in and check-out?
Hotel check-in is at 4:00 p.m.; check-out is at 12:00 p.m.
Do we need to book our own hotel room?
No, your hotel room will be booked by Headquarters Staff as part of your registration. Some chapters may be roomed with officers from another chapter.
When should I plan to arrive at Officer Academy?
The Welcome and Opening Session will begin promptly at 5 p.m. ET on Friday, January 31. Please plan to arrive in enough time to receive your registration materials and get checked in to the hotel.
If you are driving in on Friday, please make sure to account for weekday traffic and parking, in addition to the time zone change if you are coming from Central, Mountain, or Pacific time.
Where do I go and what do I do when I arrive?
Go to the Officer Academy Registration table in the hotel lobby to check-in. You will receive your registration materials at that time.
When should I plan to depart Officer Academy?
Programming will conclude no later than noon on Sunday, February 2. Attendees may depart at that time. If flying, it is advised that you book return flights after 2:30 p.m. ET.
What should I plan to wear and pack?
Letter attire is appropriate for the weekend. Please refer to the National Attire Policy for reference, if needed. All attendees are expected to dress appropriately. The hotel can also be cool at times; sweaters or sweatshirts for layering are recommended.
We recommend packing:
• Two Letter Attire outfits and appropriate footwear
• A winter coat, gloves, hat, and scarf—Indianapolis can be cold and snowy in January/February.
• Workout gear (if you’d like to use the hotel fitness center)
• Cardigan/sweater/sweatshirt (hotels can be cold!)
• Sleepwear-pajama tops/bottoms
• Cell phone and chargers
• Laptop or tablet (plus chargers)
• Pen, pencil, notepad
• Toiletries and medications
Traveling to Officer Academy
If I’m driving, how do I use Billhighway prepaid card for gas?
If you are planning to use the Billhighway prepaid card for gas and you intend to pay at the pump, there is a $75 pre-authorization amount. The pre-authorized amount will be returned to the card upon settlement of a pay-at-the-pump transaction within 72 hours. Be prepared! You can always prepay inside the gas station to avoid a pre-authorization amount. If you load extra money on the prepaid card, you can always transfer it back to the chapter checking account later.
If I’m driving, where do I park when I arrive? How much does it cost?
Self-parking is available in the hotel parking garage, with the entrance located at 130 W. Market Street. Self-parking is available for $20/day with in and out privileges.
What are my options for flying into Indianapolis and getting to the hotel?
Book your flight to the Indianapolis International Airport (IND).
There are several options to get to the Officer Academy hotel from the airport:
• Uber, Lyft, and Taxi Service
• IndyGo Bus Service
• BlueIndy Electric Car-Sharing Service
• Black Car Service
Which timezone is Indianapolis in?
Indianapolis is in Eastern Time. Please plan your travels accordingly.