Serve on the Governing Documents Committee
Alpha Sigma Tau is now accepting applications for volunteer service on the Sorority’s Governing Documents Committee.
The Governing Documents Committee is an Alpha Sigma Tau standing committee that is responsible for collecting and vetting proposed amendments to the Sorority’s governing documents that will be considered by the Convention body. This committee is composed of at least five alumnae members and one collegiate member. Below is our timeline for the appointment and work of the Governing Documents Committee:
- April 21, 2021 – Committee Applications Launched
- May 3, 2021 – Information Session Hosted
- June 2021 – Governing Documents Committee will be Appointed
- July – August 2021 – Governing Documents Committee Training
- September 2021 – Open Governing Documents Revision Submission Process
- October 23, 2021 – Close Governing Documents Revision Submission Process
Learn more about service on this committee
Governing Documents Committee Informational Webinar
Monday, May 3, at 8 p.m. ET
Any member considering applying to volunteer on the Governing Documents Committee is strongly encouraged to attend this informational webinar. You’ll gain insight into the committee’s responsibilities, the scope of work, and the timeline. You’ll also learn more about the qualities and competencies of a successful candidate.
Governing Documents Committee Charge Description
The Governing Documents Committee shall be composed of at least five members, including one collegiate member.
The Governing Documents Committee shall receive all proposed amendments to the governing documents that will be considered by the Convention body. They shall ensure that all amendments are in correct parliamentary form and shall consolidate similar amendments for joint proposal subject to the acceptance by the proposers. The committee shall give notice of all properly submitted amendments along with a recommendation for action.
The Governing Documents Committee reports directly to the National Council.
The Governing Documents Committee shall develop a plan to notify members of the timetable and process for submitting proposed amendments to the Bylaws. The Governing Documents Committee may work with the Chief Executive Officer on execution of this plan.
The Governing Documents Committee must receive proposed amendments to the Bylaws eight (8) months prior to the start of Convention – October 23, 2021.
The Governing Documents Committee shall develop a report of the proposed amendments that will be distributed to the membership. The report is due to the National Council on January 9, 2022 and will be shared with the membership no later than January 23, 2022.
Competencies of a Successful Governing Documents Committee Member
These are the competencies that a successful Governing Documents Committee member possesses and actively practices:
Expand for list of Governing Documents Committee competencies
Inclusion is defined as valuing and actively promoting diversity, equity, access, inclusion, and belonging in all aspects of Alpha Sigma Tau.
Self-awareness is defined as conscious knowledge and understanding of her own character, feelings, and motives and how that affects the group dynamic of the committee.
Focus is defined as acceptance as a committee member of the committee charge and working diligently to fulfill the defined charge.
Collaboration is defined as the ability of committee members to work with others to complete the defined work of the committee while acknowledging various perspectives and viewpoints.
Accountability is defined as a committee member that demonstrates high performance of self and expectations of others. Furthermore, understanding the impact of decisions made by the committee and taking ownership on how those decisions affect the future of the organization.
Application deadline is May 24, 2021.
Meet the Committee
Below is from 2018
Alpha Sigma Tau is currently receiving applications for service on the Governing Documents Committee to last through the National Convention in 2020. Please read the below committee description and competencies of a successful committee member, complete the application, and indicate if you have interest in serving as Committee Chair, Member, or either.
All applicants for the Governing Documents Committee must be alumnae or collegiate members who have met all membership requirements and are currently in good standing. Qualified applicants will be invited to participate in an interview with National Council members. Following the interview process, the National Council will appoint members of the Governing Documents Committee and designate a Chair of the committee.
Volunteering is a special and worthwhile way to honor the vows that each member made at Initiation. Serving as a volunteer is challenging, stimulating, interesting, rewarding, and ever-changing. Volunteering allows you to broaden your Alpha Sigma Tau world beyond your chapter of Alpha Sigma Tau Sisters.
- The Governing Documents Committee is composed of at least five members, including one collegiate member. The committee’s work is primarily conducted virtually via video conference and electronic communications.
- The committee receives all proposed amendments to the governing documents that will be considered by the Convention body.
- The committee ensures all amendments are in correct parliamentary form.
- When necessary, the committee communicates with each submitter to consolidate similar amendments.
- The committee gives notice of all properly submitted amendments along with a recommendation for action.
- The committee works with the National Council to execute a plan to notify members of the timetable and process for submitting proposed amendments to the Bylaws.
- The committee submits their report to the National Council and it is in turn shared with the membership by the date designated in the governing documents.
Governing Documents Committee Chair Responsibilities
- The committee chair is responsible for overseeing the work of the respective committee and ensuring the charge of the committee is fulfilled.
- The Chair shall participate in committee chair orientation.
- The Chair provides a committee report to the National Council.
- The Chair is responsible for coordinating the training of the committee with the Professional Registered Parliamentarian (PRP). The Chair will work with the PRP to ensure the committee’s understanding of the appropriate processes the committee must follow to review any proposed changes from a parliamentary perspective.
- The Chair will work with the National Council to have the proposed amendment in a complete document delivered to the membership for review as required in the Bylaws.
- For Convention, the Governing Documents Committee Chair will work with the National President and the PRP to develop a script and general session timetable to bring the proposed amendments for consideration by the Convention body. At Convention, the committee Chair will give the report of the committee to the Convention body.
General Expectations of Committee Members
- Fulfill all expectations as a committee member and/or committee chair as outlined in the Bylaws and this document.
- Be familiar with the Bylaws and Standing Rules of Alpha Sigma Tau.
- Understand the committee charge and the role of a committee member.
- Understand the role of your committee work as outlined in the Bylaws of Alpha Sigma Tau.
- Respond to all communication from your respective committee chair and committee members.
- Keep written documentation of your committee work and progress.
- Minutes should be taken at all committee meetings and/or conference calls. The minutes should include the date of the meeting, committee member attendance and a summary of the committee meeting. Minutes should be attached to the report provided to the National Council.
How to Apply
All interested applicants should submit the following application along with a current resume, three professional references (including at least one Alpha Sigma Tau member and one non-member), and a cover letter. Please include in your resume any relevant Collegiate/Alumnae Chapter/Association leadership positions, relevant community involvement, any awards and honors, and previous volunteer positions held with Alpha Sigma Tau National Sorority. Your cover letter should address why you want to serve on the committee, how you exhibit the competencies for successful service on the committee, and a description of relevant experience and/or interest relevant to the committee member description and committee charge.