Everything you need to plan a Night to Reunite event

On Thursday, April 2, Night to Reunite returns for its fifth year!

Organizer’s Checklist

Need help getting organized with planning your event? Use these dates as a guiding checklist. Click on the date to set a reminder in your digital calendar.

  • Now – Join our Facebook event and invite other Sisters
  • February 17 – Select your local event’s location, time, and activity, and create a Facebook event
  • Ongoing – Spead the word about your event (see below for tips)
  • March 6 – Deadline for Night to Reunite t-shirt order for delivery by 4/2
  • March 26 – Deadline to report your event’s details in AΣT Connect
  • April 2 – Night to Reunite!
  • April 6 – Share your feedback (coming soon)

Get the Word Out

Direct Invites
Few things are more meaningful than a personal invite from a Sister. Find Sisters near you in AΣT Connect, our members-only portal. From there, you can use their contact information to invite them to your event.

Social Media
Tools like Facebook and Instagram are great ways to spread the word about your event. Here are some tips:

  • Create a Facebook event and invite all the Sisters you know in the area. Also share it with any local collegiate chapters or alumane groups, as they may know Sisters in the area who may want to attend.
  • Share your event in the official Night to Reunite Facebook event. Sisters go there frequently for updates and to find events.
  • Post updates and polls in your Facebook event. Keep your attendees excited about what’s to come. Examples could include photos from last year’s event, updates on the reservations, sneak-peek at gifts or nametags, or updates about Night to Reunite in general
  • Connect one-on-one on social media with Sisters who expressed interest in attending your event. No one enjoys showing up to an event alone, so help them feel like they already know a Sister.
  • Use #ASTreunite on Instagram and Twitter, and tag us (@alphasigmatau) so the entire Sisterhood can see your event!
  • On Snapchat and Instagram Stories, use our Night to Reunite GIF stickers. Search “Alpha Sigma Tau” and select your favorite.

Event Planning Tips

Consider these tips as you begin planning your event:

  • The date is already set, so you just need to choose a time and location.
  • Consider local rush hour traffic for attendees.
  • Communicate anything an attendee would want or need to know about the event. Is there construction on the main road leading to the restaurant? What kind of parking is available? Is there a fee?
  • Will you need to give the venue a definite headcount? If so, set an RSVP deadline that leaves you enough time to communicate with the venue.
  • If you’re expecting a large group of Sisters who don’t know each other, consider bringing name tags and markers and/or balloons or other decorations to help attendees identify your meetup.
  • Send follow-ups after the event to thank each attendee for coming and make plans for the next get-together.